SCARS FOIA Policy

a. FOIA requests will only be received by electronic means until such time as The Board funds, establishes and otherwise provides for and hires staffing for a “brick and mortar” facility to process FOIA requests by other means such as receipt of USPS Mail delivery. Once such establishments are made, the FOIA Policy should be amended to reflect additional means, costs distribution of FOIA requests by The Board during the “funding” phase of establishment.

b. FOIA requests accepted under this policy by “electronic means” shall only be accepted and processed by The Board Secretary who shall acknowledge receipt of the request to the requester within 10 days of the opening of request.

The Board Secretary shall fulfill the request within 15 days of acknowledgment of receipt of the request. FOIA requests are required to have a valid name, valid address and valid phone number attached.

c. All information received for FOIA requests shall be maintained by record of The Board Secretary and used for no other purpose.

d. All requests and correspondence regarding the FOIA request shall be responded to by email, however, all requested information shall be sent to the valid address contained in the FOIA request by U.S. Postal Service.

e. All FOIA requestors shall be advised of costs to process the FOIA request by email and pay the costs prior to the FOIA request being processed and sent to the requestor.

f. All FOIA requests shall be processed under the following fee schedule:

+Actual USPS First Class Mailing costs

+ Hourly rate of processing @$26.17/hr

+ $0.25/page

+ $3.28 envelope and supplies

g. Video- $1/min + actual cost of media device

h. FOIA available information will be submitted to requestor based on IRS regulations and other National non-profit transparency standards.