SCARS Public Information Policy

a. Public information requests will only be received by electronic means until such time as The Board funds, establishes and otherwise provides for and hires staffing for a “brick and mortar” facility to process public information requests by other means such as receipt of USPS Mail delivery. Once such establishments are made, the Public information Policy should be amended to reflect additional means, costs, and distribution of public information requests by The Board during the “funding” phase of establishment.

b. Public information requests accepted under this policy by “electronic means” shall only be accepted and processed by The Board Secretary, at the email address [email protected], who shall acknowledge receipt of the request to the requester within 10 days of the opening of request.

The Board Secretary shall fulfill the request within 15 days of acknowledgment of receipt of the request. Public information requests are required to have a valid name, valid address and valid phone number attached.

c. All information received for public information requests shall be maintained by record of The Board Secretary and used for no other purpose.

d. All requests and correspondence regarding the public information request shall be responded to by email, however, all requested information shall be sent to the valid address contained in the public information request by U.S. Postal Service.

e. All public information requestors shall be advised of costs to process the public information request by email and pay the costs prior to the public confirmation request being processed and sent to the requestor.

f. All public information requests shall be processed under the following fee schedule:

+Actual USPS First Class Mailing costs

+ Hourly rate of processing @$26.17/hr

+ $0.20/page

+ $3.28 envelope and supplies

g. Video- $1/min + actual cost of media device

h. Public information that is available will be submitted to requestor based on IRS regulations and other National non-profit transparency standards.